How Time Management is a Myth and Why We Needed it Anyway
Until recently I’ve always battled daily with getting the list of my to-do’s done. I don’t know about you, but when it comes to a type A personality, it is literally painful to have the uncrossed out items stare at you at the end of the day! Oh, how I had tried to manage time over the years: From the Steven Covey import/urgent system to minute-manager system to writing them all down to ‘just let it flow’. None worked. So like a diabetic who needs a constant monitor on blood sugar, I get by each day managing my ‘time sugar’. That’s until last week.
Last week, I found what I was missing while reading a book a client recommended – on tennis. I’ve always enjoyed the game of tennis and my enthusiasm led one of my clients to give me a copy of Inner Game of Tennis (Tim Gallwey, Random House 2005). Its author Tim Gallwey had some pointed comments in another related book (Inner Game of Work, Random House 2000) about time management that finally lifted the veil for me: “Time management is a misnomer. No matter what we do, time moves along doing what it does, unaffected by us. We have no choice by staying in the present. So the best we can do is managing what we do with the time we have.” He then went on to say that there are only three critical elements in ‘time vs. us’ and those elements are quite simple:
1. Accurately predict how long a task will take, and 2. Avoid committing more than there is to spend and lastly 3. Align what we spend time on with what’s important to us. So in a nutshell, we “manage” time the same way we manage out spending – don’t spend more than we have and spend it where it matters.
So, that got me thinking: if time management were really this ‘simple’, why have I struggled with it for so long? Well, for one, I overestimate my ability to get a job done to the 100% perfection I think needs to be achieved 100% of the time. My upbringing says anything less than 100% is not an okay. Come to think, I suppose that is why they have a light switch – you can turn the light on and off at will. I’ve been missing this switch! In a way, it feels like I’ve been buying items in time without knowing what the price tag is! For two, I don’t know how to say ‘No’. Saying ‘no’ scares me. Didn’t your mother tell you ‘nice girls don’t say no’? Well, mine did! So when it comes to time management, all along, I’ve been going to an extravagant ‘time shopping mall’, where none of the items are tagged, and taking all the items that are thrown to me plus that ones that I wanted and then wondering why I’m in time-debt day in and day out! Duh!
Now I knew what the problem is, solving it ought be easy. Right? Well, whoever said that knowing the problem is half the battle is wrong! It’s less than a quarter if that much! Day one of my new time-management went like this: writing is important. An article like this one you’re reading cost 1.0 hours. 3 students, each 1.5 hours, cost 4.5 hours. Updating clients’ parents, each 0.25 hours, 10 parents, 2.5 hours. Reading is important, 1 book chapter cost 0.5 hours, 3 chapters, cost 1.5 hours. Total of working day from 9am-6:30pm has 9.5 hours. Total time need to complete tasks, 9.5 hours. Perfect! On paper!! Then there was 1 lunch, 3 messy rooms, 1 spilled water jar, 1 dusty pool, 7 thirsty plants, and 1 needy dog! Remembering rule #3 of ‘time management’ is ‘aligning time you spend with what’s important’, I realized that some emergency ‘switching to 80%’ was in order. So off the list goes: dusty pool, messy rooms, and reduction to 5 check ins with parents. At the end of the day, students sat on a water-free chair, received their math instruction with my full attention, three book chapters were read, one article was done, a quick lunch digested, dog was fed, plants were watered and 5 email/phone check ins went out to the parents who were thankful to be updated on their children’s progress. Next 5 will have to go on to next day’s to-do list.
Maybe you can have your cake and eat it too? Ask me tomorrow.
(C) Feenix Pan, 2007. All Rights Reserved.